Most accounting packages support a number of transaction types. The most common purchase transaction types are:
- Bill/Purchase Invoice
- Expense/Receipt
- Vendor Credit/Credit Note
The name of these transactions can vary between software vendors and countries. Depending on the accounting software integration, not all transaction types might be available.
There are multiple ways of assigning a transaction type.
Manual
The standard way of selecting a transaction type for a document is to click on the 3 dots on the right hand side of a document line in the inbox and select the desired transaction type.
Company-wide default
By default, no specific transaction type is assigned to a document when it is uploaded and the transaction type needs to be selected as shown above. It is possible to assign a company wide default transaction type that is assigned when a document is uploaded. The default transaction type can be changed by following these steps:
- Click on your company name in the top left hand corner
- Select "Company Settings"
- Click on the "Preferences" link
- The company-wide default can be changed under "Default Document Type"
Rule specific
It is also possible to assign a transaction type to certain documents only by creating a rule. The document type can be assigned in the "Create new document" section of the rule.
Change of transaction type in the review screen
It is also possible to change the transaction type in the review screen without having to leave the screen. The transaction type can be changed by clicking on the drop down button next to the "Send" button and then e.g. clicking on "Convert to Expense".
