Overview

BillBjorn automatically extracts vendor names from invoices to save you time. In some cases, however, your own company name (the invoice recipient) or another contact may be incorrectly identified as the vendor.

To prevent this, you can configure a list of Excluded Contact Names. Any name you add here will be ignored during vendor detection, ensuring more accurate results.

How to Configure Excluded Contact Names

  1. Navigate to Company Settings

    • Click on your Company Name in the top left hand corner.

    • Select Company Settings.

    • Go to the Preferences tab.

  2. Locate the Excluded Contact List Field

    • In Preferences, you’ll find a text box labeled Excluded Contact List.

  3. Enter the Names to Exclude

    • Add one or more contact names that should not be detected as vendors.

    • You can separate names by commas or by placing each name on a new line.

  4. Example:

    My Company Pty Ltd  
John Smith  
Example Holdings

  5. Save Your Changes

    • Once you’ve added the names, click Save to apply the settings.

Example Use Case

Imagine your company is called My Company Pty Ltd, and you receive an invoice from ABC Supplies. Sometimes, BillBjorn may mistakenly detect “My Company Pty Ltd” as the vendor instead of ABC Supplies.

To fix this:

  • Go to Preferences.

  • Add My Company Pty Ltd under Excluded Contact List.

  • From now on, BillBjorn will ignore your own company name during vendor detection, ensuring the correct vendor is extracted.

Key Notes

  • You can add multiple excluded names at once.

  • Both company names and individual contact names can be excluded.

  • Excluded names apply across all invoices for the selected company.

✅ Using the Excluded Contact List feature ensures your vendor detection is more accurate and reduces the chance of misclassifying customers or internal contacts as vendors.